WBJEE 2025 Counselling Round 1: Document Verification Window Opens

The document verification window for WBJEE 2025 Round 1 seat allotment is now open. This article provides a step-by-step guide on the post-allotment process, a list of required documents, and what to do next to secure your admission.

The West Bengal Joint Entrance Examinations Board (WBJEEB) has officially commenced the document verification process for candidates who have been allotted a seat in the first round of WBJEE 2025 counselling. This is a crucial phase of the admission process for thousands of engineering, technology, and architecture aspirants across the state. Candidates who have secured an allotment in Round 1 must now proceed with the necessary steps of seat acceptance and physical reporting at the designated nodal centers or colleges to confirm their admission. The document verification window is a time-sensitive period, and candidates are advised to complete all formalities within the specified deadline to avoid forfeiture of their seat.

The first-round seat allotment results, which were recently published, brought relief and anticipation to many students. However, the allotment is only provisional until a candidate successfully completes the document verification process and pays the seat acceptance fee. This stage is designed to ensure that the information provided in the application form, particularly related to academic qualifications, domicile status, and reservation categories, is accurate and supported by valid documents. A single discrepancy can lead to the cancellation of the allotted seat.

Navigating the Post-Allotment Process

Candidates who have been allotted a seat in WBJEE 2025 Round 1 must follow a precise sequence of steps:

1. Payment of Seat Acceptance Fee: The first step is to log in to the official WBJEEB counselling portal and pay the non-refundable seat acceptance fee. This fee, which is typically in the range of ₹5,000, must be paid online. It is a mandatory step that signals the candidate's intention to accept the allotted seat and is a prerequisite for document verification.
2. Downloading Provisional Allotment Letter: After paying the fee, candidates must download their provisional seat allotment letter. This letter is a critical document that contains details of the allotted institute and program, along with a unique reference number for the verification process.
3. Physical Document Verification: This is the most important step of the entire process. Candidates are required to physically report to a designated reporting center or the allotted college for document verification. During this process, officials will cross-check the originals of all the documents with the details provided in the application form.
4. Choosing 'Freeze' or 'Auto-Upgrade': During the physical reporting, candidates have two primary options:
   • Freeze: This option is for candidates who are completely satisfied with their allotted seat. By choosing 'Freeze', they confirm their admission to the allotted college and will not be considered for any subsequent rounds of counselling.
   • Auto-Upgrade: This option is for candidates who have accepted their current seat but wish to be considered for a better-preferred college or branch in Round 2. They must pay the seat acceptance fee and complete the document verification, but their seat will be temporarily held while they are considered for an upgrade in the next round.

List of Essential Documents for Verification

To ensure a smooth document verification process, candidates must prepare a comprehensive list of documents in original, along with at least one set of self-attested photocopies. The list includes:

• WBJEE 2025 Rank Card and Admit Card: These are the most fundamental documents.
• Class 10th Admit Card/Birth Certificate: For date of birth verification.
• Class 10th and 12th Mark Sheets: To verify academic qualifications.
• Provisional Seat Allotment Letter: The letter downloaded after paying the seat acceptance fee.
• Seat Acceptance Fee Payment Receipt: Proof of payment.
• Valid Photo ID Proof: Aadhar card, PAN card, or passport.
• Domicile Certificate: Mandatory for candidates who are residents of West Bengal to claim state-specific benefits.
• Category Certificate (if applicable): For candidates claiming reservation under SC, ST, OBC-A, or OBC-B. The certificate must be issued by a competent authority in the prescribed format.
• PwD Certificate (if applicable): For candidates with a physical disability.
• Income Certificate: Required for candidates applying under the Tuition Fee Waiver (TFW) scheme.
• Passport-size Photographs: Recent photos similar to the one on the application form.

This document verification window is a non-negotiable step for admission. Aspirants who fail to complete this process within the specified timeframe will be excluded from all further rounds of counselling, and their allotted seat will be deemed vacant. Candidates are advised to regularly check the official WBJEEB website, www.wbjeeb.nic.in, for the exact dates and times for physical reporting and any last-minute updates to the counselling schedule.